Rockwell Hall 119 is a conference room which seats approximately 30 people. This room is equipped with 2 large displays, a podium with a laptop and BYOD (bring your own device) connections, 2 auto-tracking cameras, and a microphone.
Contents
- Turning on the Room System and Selecting a Room Mode
- Selecting a Source to Display
- Connecting to a Teams Call
- Connecting from the Podium PC Laptop
- Connecting from the ClickShare
- Connecting from a Wired Connection (BYOD Wired)
- Hybrid Meeting Controls
- Changing the Room Mode
- Selecting a Device to Call to
- Camera Control
- Adjusting shades
- Adjusting lighting
- Inviting the room to a Teams Call
- Recording a Teams Call
- Connecting to Guest WiFi
- Frequently Asked Questions
- Requesting Tech Support
Whether you are sharing a screen or joining a hybrid call, start with these steps.
1. Press anywhere on the touch panel screen located at the podium to turn on the system.
2. Select the Room Mode from the following options on the touch panel. Your selection of a hybrid room mode will trigger the room’s automatic camera tracking and let it know which tracking presets to use.
- Hybrid: Conference in the Round - tables are set up in a circle with speakers around the room.
- Hybrid: North Lecture - the primary presenter will be on the north side of the room.
- Hybrid: East Lecture - the primary presenter will be on the east side of the room.
- Non-Hybrid Meeting or Event - video and audio may be displayed on the screens, but the cameras and microphone will remain in privacy mode.
You can always change your room mode selection later by selecting Change Room Mode from the Easy AV menu or the Hybrid Meeting Controls menu.
Selecting a Source to Display
1. Once the system is turned on and a Room Mode has been selected, you can select one of the following sources:
- Show PC Left: display video and audio from the podium PC laptop
- Show USB ClickShare: display video and audio from a device connected to the ClickShare
- Show Wired BYOD: display video and audio from a device connected to the wired connection
- Advanced AV Mode: go to Advanced Audio and Video Routing Controls where you may select multiple sources to be shown on the wall displays.
Connecting to a Teams call
Connecting from the Podium PC Laptop
1. Log into the Podium PC Laptop.
2. Open Microsoft Teams.
3. In Teams, open the Calendar.
4. Find your meeting and press Join.
5. Confirm that proper inputs and outputs are selected. You may change an input or output by selecting the dropdown arrow next to the microphone or camera
icons while in a call. The camera, speaker, and microphone should match the following:
- Camera: RH-119 Conference/AV
- Speaker: Line Out (RH-119 Conference/AV)
- Microphone: Line In (RH-119 Conference/AV)
Connecting from the ClickShare
1. Select Show USB ClickShare on the touch panel from the Easy AV menu.
2. To route the camera, microphone, and room speakers to a device other than the default Podium PC, select the Hybrid Meeting Controls button from the side pane.
3. Under Room Controls, select Call To ClickShare.
4. Connect the ClickShare to your device's USB-C port.
The ClickShare application should be installed on all College of Business devices. This application is required in order to share using the ClickShare. For a manual download and installation, visit https://www.barco.com/en/product/clickshare-app
5. Once the ring on the ClickShare flashes white, press the button on the ClickShare.
Note: On Mac devices, you will have to accept any privacy requests from the ClickShare app the first time you use it. This will enable your Mac device to share video and audio and connect to the conferencing peripherals.
6. Open Microsoft Teams.
7. In Teams, open the Calendar.
8. Find your meeting and press Join.
9. Confirm that proper inputs and outputs are selected. You may change an input or output by selecting the dropdown arrow next to the microphone or camera
icons while in a call. The camera, speaker, and microphone should match the following:
- Camera: Room Camera
- Speaker: Echo Cancelling Speakerphone (Room Speakerphone)
- Microphone: Echo Cancelling Speakerphone (Room Speakerphone)
Connecting from a Wired Connection (BYOD Wired)
1. Select Show Wired BYOD on the touch panel from the Easy AV menu.
2. Connect the Kramer cable from the podium to your device.
3. In order to access the camera, microphone, and room speakers with a wired device, you must also connect the USB cable coming from the podium touch panel to your device.
4. To route the camera, microphone, and room speakers to a device other than the default Podium PC, select the Hybrid Meeting Controls button from the side pane.
5. Under Room Controls, select Call to BYOD USB.
6. Open Microsoft Teams.
7. In Teams, open the Calendar.
8. Find your meeting and press Join.
9. Confirm that proper inputs and outputs are selected. You may change an input or output by selecting the dropdown arrow next to the microphone or camera
icons while in a call. The camera, speaker, and microphone should match the following:
- Camera: RH-119 Conference/AV
- Speaker: Line Out (RH-119 Conference/AV)
- Microphone: Line In (RH-119 Conference/AV)
Hybrid Meeting Controls
The Hybrid Meeting Controls menu gives users the following options:
- Change the room mode
- Select a device to call to (this will route the camera, microphone, and room speakers to the selected device)
- Camera control
Changing the Room Mode
1. Select the Hybrid Meeting Controls button from the side pane.
2. Under Room Controls, press Change Room Mode .
3. Select the desired room mode. Your selection of a hybrid room mode will trigger the room’s automatic camera tracking and let it know which tracking presets to use.
- Hybrid: Conference in the Round - tables are set up in a circle.
- Hybrid: North Lecture - the primary presenter will be on the north side of the room.
- Hybrid: East Lecture - the primary presenter will be on the east side of the room.
- Non-Hybrid Meeting or Event - video and audio may be displayed on the screens, but the cameras and microphone will remain in privacy mode.
Selecting a Device to Call to
1. Select the Hybrid Meeting Controls button from the side pane.
2. Under Room Controls, select the device you wish to route the room's cameras, microphone, and speakers to.
- The Podium PC laptop is already connected to the conferencing system by default.
- A device connected to the ClickShare also has connection to the conferencing system, as long as the ClickShare app is installed and the device is actively sharing.
- A device connected to the BYOD cable must also be connected to the gray USB cable coming from the podium touch panel in order to have access to the room's conferencing system.
Camera Control
1. Select the Hybrid Meeting Controls button from the side pane.
2. Select a desired camera tracking preset from the options listed. These will only be available if the room mode is set to a hybrid option.
3. To control cameras manually, select the Manual Cameras option. This will unlock the manual camera controls. Select a camera (E Cam 2 or W Cam 4). Use the arrows to pan/tilt the camera, and the zoom in/out buttons to adjust zoom.
Adjusting shades
1. On touch panel press the window shades button.
2. Use the controls on the Window Shades menu to adjust the shades position.
Alternatively, physical shade controls are located on the panel located near the entrance to the room.
Adjusting lighting
1. Room lighting can be controlled via the white panel near the entryway. Press ON/OFF, or select one of the buttons to select a lighting preset.
Inviting the room to a Teams Call
1. Invite COB Conference Room 119 as an attendee to your Teams call. Note that this invitation will have to be approved and must not conflict with any prior room bookings in order for the room to officially be booked and for a hybrid meeting to appear in Room 119's calendar.
If you are using your own device, you may join the call from that device instead.
Recording a Teams Call
1. Join your Teams call on your device. This will only work if the meeting is set to an online meeting, which you can check by selecting the meeting and clicking Edit.
If the meeting is not set to online, you must either edit the meeting details or create a new meeting that is set to online.
2. Once in the meeting, press More > Record and transcribe
> Start recording
. To stop the recording, go to More > Record and transcribe > Stop recording
3. After recording has stopped, the recording and transcript can be found in the meeting chat.
Connecting to guest WiFi
1. For guest WiFi, connect to the csu-visitor network and follow on-screen instructions. CSU students and employees should use csu-net. Please visit the Wireless information page for more details.
Frequently Asked Questions
How can I adjust the volume?
There are several places where volume can be adjusted:
Touch Panel
1. Press the up / down arrows or the mute button on the right pane of the touch panel.
Device
1. You may also need to adjust your device's volume to reach the desired volume level.
Media
1. If adjusting the volume on the touch panel and your device still does not result in the desired volume level, you may need to adjust the volume of whatever media is playing (YouTube, downloaded video file, music, etc).
How can I adjust my microphone and audio settings in a Teams call?
1. While in Teams call, click the down arrow next to the Mic button
This will allow you to adjust both your microphone and the speakers.
How can I adjust my camera settings in a Teams call?
1. While in Teams call, click the down arrow next to the Camera button
How can I get a remote clicker to advance my PowerPoint slides?
1. Please visit the IT Help Desk in Rockwell Hall 37 (located in the basement on the south side of the building) and ask to check out a remote clicker if there is not one in the room. This clicker can plug into an available USB port on your device.
How can I switch between duplicating my screen and extending it?
Windows:
1. Press + P
2. Select Duplicate or Extend
Mac:
1. Open Settings
2. On left side bar click Displays
3. Select the drop down to choose between Extended display or Mirror
How can I use the guest laptop in Room 119?
1. The guest laptop is available at the podium. Login details are attached to the device. The account is named COB Conference Room 119 and can be invited to online Teams meetings.
Requesting Tech Support
1. Red button functionality from the touch panel is not yet available. For assistance, please contact the COB IT help desk via email at help@business.colostate.edu or call (970) 491-5968.