Rockwell Hall 119 is a conference room which seats approximately 30 people. This room is equipped with 2 large displays, a laptop, a camera, and a microphone.
Contents
- Sharing your device's screen
- Connecting to the camera and microphone
- Connecting to a Teams meeting
- Recording a meeting
- Adjusting lights and shades
- Booking the room
- Connecting to guest WiFi
- Frequently Asked Questions
- Requesting tech support
To share a device's video and audio, connect to the conference room system using either a wired connection (located near the touch panel) or a wireless connection using the Crestron AirMedia app.
Connecting a device wirelessly
1. On the touch panel, select the Wireless option for both displays.
2. On your device, open the Crestron AirMedia app* and enter the IP address, followed by the code, both of which should appear on the displays in the room.
*This application should be installed on all COB devices already, but it can also be downloaded here.
3. Press the Present button to begin presenting your device on the wall displays.
Connecting a device with a wired connection
1. On the touch panel, select the Wired source option for both displays.
2. Connect your device to the cable located near the touch panel. The cable has the following connection options: HDMI, DisplayPort, Mini DisplayPort, and USB Type C.
Switching between duplicate and extended display
Windows:
1. Press + P
2. Select Duplicate or Extend
Mac:
1. Open Settings
2. On left side bar click Displays
3. Select the drop down to choose between Extended display or Mirror
Connecting a device to the conference room camera and microphone
1. Place camera and tripod in desired spot.
2. Plug in Meetup camera's power supply into wall outlet.
3. Connect the long gray USB extension cable from the Meetup camera to your device's USB port.
4. Place the microphone pod in an unobstructed spot - on a table or the podium. The microphone should be able to capture audio from the entire room.
Connecting to a Teams call
1. Connect your device to the conference room's displays using either a wired or wireless connection as outlined above.
2. Connect your device to the Meetup camera and microphone as outlined above.
3. In Microsoft Teams (work or school version), join your call by finding it in the calendar and clicking Join.
Recording a meeting
1. Connect your device to the room's camera and mic.
2. Join your previously scheduled Teams call. This will only work if the meeting is set to an online meeting, which you can check by selecting the meeting and clicking Edit.
If the meeting is not set to online, you must either edit the meeting details or create a new meeting that is online.
3. Once in the meeting, press More > Record and transcribe
> Start recording
. To stop the recording, go to More > Record and transcribe > Stop recording
4. After recording has stopped, the recording and transcript can be found in the meeting chat.
Adjusting lights and shades
1. On touch panel press the light bulb icon to go to the lights and shades menu.
2. Select a lighting preset or use the arrow buttons to adjust lighting and shades to desired level.
Alternatively, light and shade controls are located on panels located near the entrance to the room.
Inviting the room to a Teams meeting
1. Invite COB Conference Room 119 as an attendee to your Teams meeting. Note that this invitation will have to be approved and must not conflict with any prior room bookings in order for the room to officially be booked and for a hybrid meeting to appear in Room 119's calendar.
Connecting to guest WiFi
1. For guest WiFi, connect to the csu-visitor network and follow on-screen instructions. CSU students and employees should use csu-net. Please visit the Wireless information page for more details.
Frequently Asked Questions
How can I adjust the volume?
There are several places where volume can be adjusted:
Touch Panel
1. Press the up / down arrows on the right side of the touch panel
Device
1. If connected via wired connection, adjust the volume of your connected device by using the volume button in the bottom right corner
2. If connected via wireless connection (using AirMedia application), volume can be controlled via the AirMedia app by hovering over the volume button in the app. This will open a volume slider which can control the volume being cast to the speakers.
Note that connecting via the AirMedia app will automatically mute the device's speakers. Adjusting volume on the device using the operating system's volume controls will control volume for the device, not for the room's speakers.
Media
1. If adjusting the volume on the touch panel and your device still does not result in the desired volume level, you may need to adjust the volume of whatever media is playing (YouTube, downloaded video file, music, etc).
How can I adjust my mic and audio settings in a Teams call?
1. While in Teams call, click the down arrow next to the Mic button
2. The following options should be selected :
- Speaker: Speakers (your device's speakers, may resemble something like "Realktek(R) Audio")
- Microphone: Echo Cancelling Speakerphone (Logitech MeetUp Speakerphone)
How can I adjust my camera settings in a Teams call?
1. While in Teams call, click the down arrow next to the Camera button
2. The following option should be selected:
- Camera: Logitech MeetUp
How can I get a remote clicker to advance my PowerPoint slides?
1. Please visit the IT Help Desk in Rockwell Hall 37 (located in the basement on the south side of the building) and ask to check out a remote clicker. This clicker can plug into an available USB port on your device.
How can I use the guest laptop in Room 119?
1. The guest laptop is available at the podium. Login details are attached to the device. The account is named COB Conference Room 119 and can be invited to online Teams meetings.
How can I fix audio coming from the camera speaker instead of the room speakers when sharing wirelessly?
1. Make sure the device (laptop) volume is muted. In the AirMedia app, click the volume button to enable audio over the room speakers.
Requesting tech support
1. To request immediate support, on the touch panel located on the west wall of the room, press the phone button then press Send a technician to the room
2. If a technician is not currently available, you may contact the IT help desk via email at help@business.colostate.edu or call (970) 491-5968.